Currencies

Kampus SIS supports multi-currency billing. The Currencies settings page lets you activate the currencies your organisation accepts for invoicing and payment. Only active currencies can be selected when creating invoices, receipts, or fee plans. You can also configure currency rule sets to control how amounts are converted between currencies in multi-currency fee plans.

How Currencies Work

Every invoice, receipt, and refund in Kampus SIS is denominated in a single currency selected at the time of creation. You cannot mix currencies within a single invoice or receipt. To bill a student in multiple currencies, you would need separate invoices in each currency.

The currency list in Kampus SIS is based on ISO 4217 standard codes (e.g., LKR, USD, GBP, AUD). Only currencies that you have activated are available for selection throughout the finance module.

Note: Once a currency has been used on any invoice or receipt, it cannot be fully removed from the system — it can only be deactivated to prevent future use.

Activate a Currency

1. Go to Settings → Finance → Currencies, or navigate via Finance → Currencies if available in your navigation.
2. The page lists all available ISO currencies. Find the currency you want to enable.
3. Click Activate next to the currency.

The currency is now active and appears in the currency selector when creating invoices, receipts, fee plans, and refunds.

Pro Tip: Activate only the currencies your organisation actually accepts. A shorter list makes it less likely that the wrong currency is selected when entering data.

Deactivate a Currency

Deactivating a currency prevents it from being used on new finance records. Existing invoices, receipts, and fee plans in that currency are not affected.

1. Go to Settings → Finance → Currencies.
2. Find the active currency you want to disable.
3. Click Deactivate.

Important: Before deactivating a currency, confirm that no active fee plans or open invoices are using it. Deactivating a currency used by an active fee plan will prevent new invoices from being generated for students on that fee plan.

Currency Rule Sets

Currency rule sets define conversion logic that can be applied when a fee plan supports multiple currencies. Instead of manually entering item amounts in every currency, you can configure a rule set with exchange rates or conversion formulas, and the system applies it automatically when calculating invoice amounts.

Create a Currency Rule Set

1. Go to Settings → Finance → Currency Rule Sets.
2. Click New Rule Set.
3. Enter a Code (e.g., FX-2026-Q1) and a descriptive Name.
4. Define the conversion rules. Each rule specifies a source currency, a target currency, and a conversion factor or formula.
5. Set the rule set to Active.
6. Click Save.

Apply a Rule Set to a Fee Plan

When creating or editing a fee plan, you can select a currency rule set under the plan’s currency settings. When the fee plan generates an invoice, it uses the rule set to convert item amounts to the student’s billing currency. See Fee Plans for full details.

Note: Currency rule sets are optional. If no rule set is selected on a fee plan, the system uses any item-level currency amounts defined directly on the fee plan items. If those are not defined either, basic currency conversion is used.

Permissions

Currency management is typically restricted to Finance Administrators. Permissions are assigned to roles under Settings → Users & Roles.

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